6740 County Road #32
Canandaigua, New York 14424
Phone: (585) 229-2400
Monday thru Friday
8:00 a.m. - 12:00
1:00 p.m. - 4:30
| Town of Bristol 6740 County Road #32 Canandaigua, New York 14424 Phone: (585) 229-2400 |
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Town Hall hours: Monday thru Friday 8:00 a.m. - 12:00 1:00 p.m. - 4:30 |
A correction was made to the November 9th minutes to approve the agreement with the Bristol Vol. Fire to provide emergency services for 2010. A motion was made by Tom Stevens and seconded by Al Favro to accept the minutes as corrected.
The Supervisor reported that bulk water sales for November amounted to $310.00.
A motion was made by Al Favro and seconded by Tom Stevens and carried to pay the following bills:General Abstract 12 Vouchers 305-339 $46,396.56Robert Stryker, Chairman of the Planning Board, submitted his monthly report. There was no regular monthly meeting for the Planning Board. They did hold a workshop where they reviewed the zoning map districts and zoning changes. There will be a continuing training session on December 15th with the Town Attorney. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept his report.
Highway Abstract 12 Vouchers 1203-1225 $42,586.30
Pete Wojtas, Code Enforcement Officer, submitted his monthly report. There were thirteen permits issued during November. Two certificates of occupancy were issued. The annual fire inspections were done at the Town Hall, Bristol Fire Dept. and United Church of Bristol. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept his report.
Kris Herrgesell, Highway Supt., submitted his monthly report. A copy is on file with the Town Clerk. He reported that the cooperative leasing agreement for highway equipment is still being discussed with adjoining towns. They are still waiting to hear from the Town of East Bloomfield. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept her report.
A motion was made by Al Favro and seconded by Bruce Harter and carried to appoint Steve Knowlton as Chairman of the Zoning Board of Appeals for the year 2010.
A motion was made by Tom Stevens and seconded by Al Favro and carried to appoint D. Steven Kepner, as Motor Equipment Operator to start immediately and conclude December 31, 2009.
A motion was made by Al Favro and seconded by Bruce Harter and carried to authorize the Supervisor to sign a contract with Pratt Disposal for refuse services for 2010.
A motion was made by Bruce Harter and seconded by Al Favro and carried to authorize the Supervisor to sign a contract with Leo Kennerson as transfer site custodian for the year 2010.
A motion was made by Tom Stevens and seconded by Al Favro and carried to authorize the Supervisor to sign an agreement with the Town of East Bloomfield for shared services and costs associated with the transfer site.
A motion was made by Tom Stevens and seconded by Al Favro and carried to authorize the Supervisor to sign a renewal agreement for gas and diesel.
A motion was made by Al Favro and seconded by Tom Stevens and carried to authorize the Supervisor to engage the services of Sensenig's Mulch and Top Soil to mulch the brush pile at the transfer station. The cost is not to exceed $5.500.00.
The Supervisor's financial report was not available at this time.
The Supervisor provided a copy of the Town Justice's monthly report for October to the Board members.
The Honeoye Area Senior Citizens sent a thank you note to the Town Board for their continued support to their organization.
The Organizational Meeting for 2010 will be held on January 4th at 7:00 PM.
Dates of Significance:Dec 25 Town Hall closed- ChristmasA motion was made by Tom Stevens and seconded by Bruce Harter and carried to adjourn into Executive Session to discuss negotiation with the highway department at 9:00 PM.
Dec 28 7:30 PM Year End Meeting
A motion was made by Al Favro and seconded by Bruce Harter and carried to adjourn the Executive Session at 9:15 PM.
A motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn the regular meeting at 9:15 PM.
Respectfully submitted,
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
November 9, 2009
Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM.
Privilege of the floor was given to Tom Stevens. He was requesting permission from the Board for the Bloomfield Soccer League to hold another soccer tournament in June 2010 in memory of Jeremy Sangster. The Board gave approval for the tournament and asked Tom to check the status of their offer to building a soccer board in the park. There was no one else who wished privilege of the floor.
A motion was made by Tom Stevens and seconded by Al Favro and carried to accept the minutes of the October 5thand October 19th meetings as presented.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to make the following transfers:From A1990.4 Contingent to A3510.4 Dog Control $1,393.96A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to pay the following bills:
From DA9730.6 BAN Principle to DA9730.7 BAN Interest $190.40General Abstract 11 Vouchers 276-304 $15,589.03Old Business- The Supervisor told the Board that he notified the Ontario County Planning Department that a correction should be made to the Hazardous Mitigation Plan that the Town of Bristol does have some areas in town covered by public water and fire hydrants. They informed him that the Plan would not be updated for approximately five years.
Highway Abstract 11 Vouchers 1175-1202 $60,505.55
The water supply station revenues for October were $310.00.
Robert Stryker, Chairman of the Planning Board, submitted his monthly report. Two minor subdivisions were approved at their October meeting. They had a workshop on October 20th to review the draft zoning code. At their November meeting they will discuss the site plan for the car repair shop at 4268 Rt 64. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report.
Peter Wojtas, Code Enforcement Officer, submitted his monthly report. Eleven permits were issued in October. No letters of violations were issued. The ZBA granted a Special User Permit to Nicholas LaBorde to operate an automotive repair shop at 4268 Rt 64. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept his report.
Special Committees-
Park Brian Malotte will begin the work on the restroom this week. The addition to the pavilion will begin as soon as the restroom is completed.
Kris Herrgesell, Highway Supt., submitted his monthly report. A copy is on file with the Town Clerk. The Highway Supt. from the Town of Canadice is contacting the Towns of Richmond, Bristol, West and East Bloomfield to see if they would like to purchase together a used 2007 road widener. Each town's share of the cost could be paid for over a 4-year period. The Board members thought it was a good suggestion and wanted Kris to pursue the idea. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to declare the aluminum water tank, wheel dolly and old well casing as surplus and dispose of the items. Steve Thompson was interested in the water tank and wheel dolly. A motion was made by Al Favro and seconded by Cheryl Siple and carried to sell the items to Steve at the present price of scrap metal or for a total of $130.00. Brian Malotte is interested in some of the well casing. A motion was made by Al Favro and seconded by Al Favro and carried to sell 120 feet of casing to Brian for $3,400.00. A motion was made by Bruce Harter and seconded by Al Favro to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept her report.
Karen Dadali from the Bristol Library Board advised the Town Board that the Library is investigating the idea of establishing a Special Library District. Assemblyman Eric Massa advised them that there are funds available for expansion and a community center. They are in the process of writing a grant for this purpose.
A motion was made by Tom Stevens and seconded by Al Favro and carried to approve the agreement with the Bristol Vol. Fire Dept. to provide emergency services for 2010.
A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to adopt the 2010 Preliminary Budget as the Town Budget for 2010.
A motion was made by Al Favro and seconded by Bruce Harter and carried to adopt the Preliminary Canandaigua/Bristol Joint Water District Budget for 2010.
A motion was made by Tom Stevens and seconded by Alden Favro and carried to authorize the Town Supervisor to enter into an agreement with the New York State Department of Transportation to extend the indexed lump sum Snow & Ice agreement between the Town of Bristol and the NYS Department of Transportation for a period of one year; now to expire on June 30, 2012.
A motion was made by Tom Stevens and seconded by Al Favro and carried to Pass to Tax Resolution for unpaid water bills. A copy of this resolution is attached to these minutes.
A motion was made by Alden Favro and seconded by Bruce Harter and carried to Pass to Tax Resolution for costs incurred for the clean up and securing of the structure at 4503 Rt 64, tax map#124.19-2-17.100. A copy of this resolution is attached to these minutes.
The Supervisor's financial report for October was not available at this time due to the Bookkeeper having surgery.
The Supervisor provided to the Board members the sales tax comparison sheet for the 3rd quarter. Bristol's share was down 6.58% from the 3rd quarter of 2008.
The Supervisor provided the Board members with the Justice Court Fund report for September.
Dates of significanceNov 11 Town Hall closed-Veterans DayA motion was made by Supervisor Houseman and seconded by Tom Stevens and carried to adjourn into Executive Session at 9:25 PM to consider collective negotiations pursuant to Article 14 of the Civil Service Law.
Nov 20 11:30 AM WOLCDC meeting
Nov 26-27 Town Hall closed-Thanksgiving
Dec 14 7:30 PM Town Board meeting
Dec 25 Town Hall closed-Christmas
Dec 28 7:30 PM End of Year Town Board meeting
A motion was made by Bruce Harter and seconded by Tom Stevens and carried to adjourn the Executive Session at 9:50 PM and return to regular session.
A motion was made by Cheryl Siple and seconded by Tom Stevens to adjourn the meeting at 9:50 PM.
Respectfully submitted
Sharon Miller, Town Clerk
Town of Bristol
Public Hearing
Bristol Volunteer Fire Department
October 19, 2009
Present:Wayne F. Houseman, Alden Favro-absent, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller
The Supervisor called the Public Hearing to order at 7:30 PM. The Fire Department is requesting $163,050.00 in the 2010 Budget. This is a 3% increase from the 2009 budget. Eric Day, Fire Chief, advised the Board members that the County will be converting all radios, Sheriff, Highway, and Fire Dept's to a higher frequency of 700 megahertz. The cost to converting is expected to be between $100,000- $120,000. At the present time there is no guarantee of any outside funding. This is expected to be phased in within five years. The department will begin budgeting for the cost in the 2011 budget at $20,000 per year for five years. This public hearing was closed at 7:45 PM.PUBLIC HEARING #2
2010 TOWN BUDGET
The Supervisor called the hearing to order at 7:45 PM. There was no one present who wished to address the Board concerning the proposed budget. Councilman Tom Stevens asked that the Board consider not increasing the Council member's salary in the 2010 budget. After some minor discussion, the Board members decided to keep their salary at the same rate as the 2009 salary at $2,782.00. The amount for the BAN was changed to: Principal $35,600 and Interest $3,390. This public hearing was closed at 8:00 PM.
PUBLIC HEARING #3
CANANDAIGUA-BRISTOL JOINT WATER DISTRICT
The Supervisor called the hearing to order at 8:00 PM. There was no one present who wished to address the Board. The operation and maintenance rates will remain the same at .55 per thousand dollars of assessment and the levy $555.78 per housing lot. A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to adjourn the meeting at 8:10 PM.
Respectfully submitted
Sharon Miller
Town Clerk
Town of Bristol
Public Hearing - Hazard Mitigation Plan
Regular Meeting
October 05, 2009
Present:Wayne F. Houseman, Alden Favro, Bruce Harter, Thomas Stevens, Cheryl Siple-absent, Kris Herrgesell, Sharon Miller, William Kenyon, Atty
The Supervisor called the Public Hearing to order at 7:30 PM. There was no one present who wished privilege of the floor. The Public Hearing was closed at 7:35 PM.
The Supervisor called the regular meeting to order.
A motion was made by Al Favro and seconded by Bruce Harter and carried to accept the September 14th minutes as presented.
A motion was made by Bruce Harter and seconded by Al Favro and carried to pay the following bills:General Abstract 10 Vouchers 251-275 $19,256.70Old Business:
Highway Abstract 10 Vouchers 1155-1174 $24,976.64Revenue taken in at the water supply station in September was $390.00 The Supervisor acknowledged correspondence received from the Governor and State Legislators in regards to the to resolution adopted by the Town Board at its last meeting to hold a "People's Convention" to reform state government.Planning Board- Code Enforcement Officer, Peter Wojtas submitted a report of their last meeting. Three minor subdivisions were approved by the Planning Board. They received a sketch plan of the proposed mobile home expansion, which they required more information from the applicant. Their next meeting will be held on October 6th. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept the report.
Peter Wojtas, Code Enforcement Officer, submitted his monthly report. Eight building permits were issued. Two certificates of occupancy were issued, and two letters of violations were sent. The unsafe barn at 4497 Rt 64 was demolished and removed. Code Enforcement Officer, Phil Sommer, has issued a written order to David Clement to repair an unsafe building at 4503 Rt 64. He received a phone call from Mr. Clement stating that he was no longer the owner. A motion was made by Bruce Harter and seconded by Al Favro and carried that in the event that the owner does not comply with the written order to secure the building, the Town of Bristol will take the necessary action to secure the structure, if it is below the $20,000 building limit, and charge back the cost to the owner thru tax relevy if necessary. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept his report.
Kris Herrgesell, Highway Supt. submitted his monthly report. A copy of his written report is on file with the Town Clerk. Kris reported to the Board on the damage done to truck 6 while he was waiting in line helping the Town of South Bristol. He was backed into by a truck from the Town of East Bloomfield. The insurance company has been notified by Kris. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept her report.
A motion was made by AL Favro and seconded by Tom Stevens and carried to re-appoint James Robert Burd to the Board of Assessment Review. His term to begin October 1, 2009 and expires on September 30, 2014.
A motion was made by Tom Stevens and seconded by Al Favro and carried to re-appoint Thomas Neary as representative to the Ontario County Planning Board. His appointment to begin January 1, 2010 and expires December 31, 2014.
The Town Clerk submitted to the Town Board the 2010 Tentative Budget. There will be a budget workshop on October 7th at 7:30 PM.
A motion was made by Tom Stevens and seconded by Al Favro and carried to authorize the Supervisor to pay all bills submitted thru October 15th.
A motion was made by Bruce Harter and seconded by Al Favro and carried to authorize the Supervisor to sign the agreement to extend the snow contract with Ontario County for the year 2010, for a rate of $5,008.24 per centerline mile for 9.02 miles.
The Supervisor advised the Board that he will be renewing the BAN on October 16th for the Freightliner truck. The renewal note will be for $142,400 at a rate of 2.38% with Canandaigua National Bank and mature on October 15, 2010.
A motion was made by Al Favro and seconded by Bruce Harter and carried to adopt the Ontario County Multi-Jurisdictional All Hazard Mitigation Plan.
A donation has been received from Raymond B. Barend for an addition to the existing park pavilion. A motion was made by Tom Stevens and seconded by Al Favro and carried to deposit the fund into a Special Reserve Fund Account. The monies will be used for a Park Capital Project. The amount of $9,212.00 will be used to construct the addition to the pavilion. The amount of $288.00 will be used as contingency.
A motion was made by Tom Stevens and seconded by Al Favro and carried to accept the Supervisor's monthly financial report for September.
The Town Justice's court distribution reports for July and August were accepted by a motion from Bruce Harter and a second by Al Favro.
Dates of significance:Oct 6 7:00 PM Planning Board meetingA motion was made by Al Favro and seconded by Tom Stevens and carried to adjourn the meeting at 8:55 PM.
Oct 7 7:30 PM Budget workshop
Oct 12 Town Hall closed-Columbus Day
Oct 13 7:00 PM ZBA meeting
Oct 15 2:00 PM negotiations with highway dept.
Oct 19 7:30 PM Budget Hearing
Oct 22 2:00 PM negotiations with highway dept.
Nov 3 Election Day
Nov 9 7:30 PM Town Board meeting
Nov 11 Town Hall closed-Veteran's Day
Respectfully submitted
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
September 14, 2009
Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, Russ Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Kevin Olvany, Manager of the Canandaigua Lake Watershed Council. He gave an update and review of their current projects. He presented the intermunicipal agreement regarding the reauthorization of the Canandaigua Lake Watershed Council. Privilege of floor was given to Holly Stoddard, Richmond Recreation Program Director. She presented her budget for 2010. She is requesting the Town of Bristol to allot $4,000.00 in their 2010 Town Budget. Privilege of the floor was given to Ann Rogers Lane, representing the Bristol Library. She told the Board that the Library has hired a new Director. Her name is Judy Schewe. The Library has requested that the Town consider placing $47,776.00 in the 2010 Town Budget for their funding.
Penny Cox of Rt 20A expressed her concerns of the proposed expansion of the Bristol Valley Mobile Home Park. She presented the Supervisor with written concerns. The Supervisor advised the Board members that he would make copies for their review.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the August 10th and August 31st minutes as presented. A motion was made by Tom Stevens and seconded by Al Favro and carried to make the following transfer:From Equipment Reserve to DA5130.200 for $24,487.52A motion was made by Al Favro and seconded by Cheryl Siple and carried to pay the following bills:General Abstract 9 vouchers 229-250 $15,928.20Old Business:
Highway Abstract 9 vouchers 1141-1154 $162,952.44The revenue taken in from the sale of bulk water for August was $2,071.00Robert Stryker, Planning Board Chairman, submitted his monthly report. Final approval was given to the Don Green subdivision. George Lutz, owner of the Bristol Valley Mobile Park, has expressed an interest in expanding his park. The Board has requested that he obtain approval from DEC in regards to the wetlands and return for more discussion. The Board did not have a chance to review the draft changes to the zoning ordinance. A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to accept his report.
The Supervisor has received most all of the 2010 budget requests.
Pete Wojtas, Code Enforcement Officer, submitted his monthly report. His permits are down by 51% from last year. A letter of concern was sent to David Clement, Five Star Bank and Gary Curtis, Ont. Co. attorney, in regards to cleaning up the property at 4503 Rt 64. The Supervisor reported that the Town Attorney presented the Mossbrook case to Judge Dorn. He ruled that the property at 4353 Rt 64 could remain commercial and the operation could continue as it has been as long as the conditions set by the Zoning Board of Appeals are followed. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report.
Kris Herrgesell, Highway Supt. submitted his monthly report. Ditch work has been done on Vincent Hill Road. They installed a driveway pipe on Tilton Road. They spent 4 days hauling for the Town of East Bloomfield. They graded roads for 9 days. Five days were spent cutting trees and brush on Vincent Hill Road. The new mowing tractor has been delivered. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept her report.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to adopt the General Efficiency Planning Grant. This supports the further study of the centralized commercial property valuation project with Ontario County Real Property Tax Service.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to hold a Public Hearing on October 5th at 7:30 PM to consider the adoption of the Ontario County Multi-Jurisdictional All Hazard Mitigation Plan.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to authorize the Supervisor to sign the Canandaigua Lake Watershed Agreement.
A motion was made by Al Favro and seconded by Tom Stevens and carried to adopt a resolution to encourage the State Legislature to hold a "People's Convention" to reform state government. A copy of the entire resolution is attached to these minutes and will be sent to Governor Patterson, Minority Leader of the Assembly Brian Kolb, Speaker of the NYS State Assembly Sheldon Silver, and Temporary President of the NYS Senate Malcom Smith.
A motion was made by Bruce Harter and seconded by Al Favro and carried to accept the Supervisor's financial report for August.
A copy of the Richmond Recreation annual report was given to all Board members.
Tom Stevens reported that he has received an estimate from Brian Malotte for renovations to the Park restroom for $7,143.00.
Dates of significanceSept 21 5:30 PM WOLCDC net workingA motion was made by Bruce Harter and seconded by Al Favro and carried to adjourn the meeting at 9:20 PM.
Sept 25 11:30 AM WOLCDC meeting
Sept 28 7:00 PM WOLCDC meeting with Richmond Town Board
Oct 5 Town Board meeting
Oct 7 Budget workshop
Oct 19 Budget Hearing
Respectfully submitted
Sharon Miller
Town of Bristol
Special Meeting
August 31, 2009
Present: Wayne F. Houseman, Alden Favro, Thomas Stevens, Sharon Miller The Supervisor called the meeting to order at 4:00 PM The meeting was held to discuss the safety hazard at 4497 Rt 64. The owner of the property, Donna Koehler was present to discuss the matter. The Town Clerk read the legal notice, which was published in the Canandaigua Messenger.
The Code Enforcement Officer, Peter Wojtas, read the charges and notifications he has sent to her in regards to the condition of the barn on the property. Ms. Koehler told the Board that she had Dayle Kirkwood use his backhoe to demolish the barn on 8/29/09. She has been in contact with Pratt Disposal to have them place a dumpster on the property to place the wood in. She was told by Pratt that at the present time they did not have a dumpster available but would get one to her within the week. She informed the Board that she would have help in loading the dumpster. A motion was made by Al Favro and seconded by Tom Stevens and carried to allow her until September 19, 2009 to have the area cleaned up or the Town would hire a contractor to clean up the debris and the cost of the clean up will be charged back to her.
A motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn the meeting at 4:20 PM.
Respectfully submitted,
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
August 10, 2009
Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Lucinda Perrin, Pres. of the Bristol Library. The Library Board is requesting the Town Board to consider releasing the right-of-way on the West side of the property. They are considering an expansion of the building through a federal grant and it seems feasible to expand on that side of the building.
A motion was made by Tom Stevens and seconded by Al Favro and carried that the Board would work with the Library and consider releasing the right of way (reserving enough land for utilities) contingent upon the actual grant monies being received by the Library.
Fred Stressing offered a proposal for the Board to consider placing a used fiberglass boat in the park playground for the children's use. He was interested in heading up a committee with Tom Stevens to further investigate the idea.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the minutes of the July 13, 2009 meeting.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to pay the following bills:General Abstract 8 Vouchers 211-228 $7,240.74Old Business- The Supervisor reported that the bulk water sales for June were $770.00 and July was $280.00.
Highway Abstract 8 Vouchers 1124-1140 $29,989.47
Robert Stryker, Chairman of the Planning submitted his monthly report. Their next meeting will be held on 9/2/09. Teresa Abbott has completed the draft on the proposed zoning code and the Board will begin reviewing it at their meeting. A motion was made by Cheryl Siple and seconded by Bruce Harter to accept his report.
Peter Wojtas, Code Enforcement Officer, submitted his monthly report. Eleven permits were issued. No new house permits were issued. A re-inspection was done at Camp Bristol Hills and all infractions were corrected. He attended a computer-training seminar in Huron. He advised the Board of the safety hazard at 4497 Rt 64 concerning the barn. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report.
Kris Herrgesell, Highway Supt. submitted his monthly report. The new mowing tractor should arrive on 8/17. No one has been selected for the MEO position yet. A copy of his report is on file with the Town Clerk. A motion was made by Bruce Harter and seconded by Tom Stevens and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept her report.
The Supervisor distributed the 2010 budget worksheets and requested that they be returned by 9/11. There will be a budget workshop on 10/7 at 7:00 PM. The public hearing on the 2010 Budget will be held on October 19 at 7:00 PM.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to authorize the Town Justice to attend the NYS Magistrates Assoc. conference on October 18-21 at Lake Placid.
A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to accept the proposal from Raymond F. Wager for a cost not to exceed $5,000.00 to perform an audit on the Town Justice records for 2008 and the Highway Supt's records for 2007.
The Supervisor will notify the Union that the Town would like to begin negotiations for 2010 very shortly with the Highway employees.
A motion was made by Bruce Harter and seconded by Tom Stevens and carried to accept the Supervisor's financial report for July.
The Supervisor distributed the sales tax for the second quarter comparison sheet to the Board members. The town's share was down approx. 8%.
The Justice Court fund report for June was given to all Board members.
Dates of Significance:Sept. 2 7:00 PM Planning Board meetingA motion to adjourn the meeting at 8:45 PM was made by Al Favro and seconded by Cheryl Siple and carried.
Sept. 7 Labor Day- Town Hall closed
Sept. 11 Budget worksheet to be returned
Sept. 14 Town Board meeting
Sept. 25 WOLCDC meeting
Respectfully submitted
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
July 13, 2009
Present:Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Patricia Sanford, Russ Kenyon, Atty.
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to David Keefe from WOLCDC. He presented an update of WOLCDC's current activities and future projects.
A motion to accept the minutes of the June 8th meeting was made by Tom Stevens, seconded by Al Favro, and carried.
A motion was made by Al Favro, seconded by Cheryl Siple and carried to pay the following bills:General Abstract 7 Vouchers 179-209 $29,301.80Old Business:
Highway Abstract 7 Vouchers 1102-1123 $46,471.78Water Supply Station-The Supervisor reported $770 was collected in June.Reports:
NYS Energy Programs-The Supervisor reported that the grant seminar was cancelled.
Bristol Fun Day- A discussion was held regarding the success of the event. There were complaints that the band couldn't be heard outside of the pavilion. Tom Stevens reported that he had a discussion with former Supervisor Ray Barend who will donate money to build a covered addition to the pavilion. A motion was made by Al Favro, seconded by Cheryl Siple and carried to accept his gift.
Emergency Services-The Supervisor reported that the Fire Department had contracted with Finger Lakes Ambulance to cover ambulance calls that the Fire Department can't take because of a shortage of personnel.
Pete Wojtas, Code Enforcement Officer, submitted his monthly report. A motion to accept his report was made by Cheryl Siple, seconded by Bruce Harter and carried.Communications:
Kris Herrgesell, Highway Superintendent, submitted his monthly report. He reported that the work on Dugway Road went well. A motion to accept his report was made by Al Favro, seconded by Bruce Harter and carried.
The Supervisor presented the Town Clerk's report in her absence. A motion to accept the report was made by Cheryl Siple, seconded by Tom Stevens and carried.
Supervisor's Report:
The Supervisor asked for a motion to appoint Patty Sommer as Editor of the annual newsletter. A motion was made by Al Favro, seconded by Tom Stevens and carried.
The Supervisor recommended that the Bristol Town Justice be authorized to file a grant application with the Court Assistance Program. A motion to authorize the grant filing was made by Al Favro, seconded by Cheryl Siple and carried.
The Supervisor reported on the County Workman's Compensation assessment. The Town of Bristol has one of the lowest incidence reports in the County.
The Supervisor recommended that the Town waive the charge for a Park Reservation for the library. They will use on August 4, 11, 18, and 25th from 10-12 each day. A motion was made not to charge the library on these dates by Al Favro, seconded by Bruce Harter and carried.
The Supervisor requested $950 from Park Special Reserves to purchase wood chips to place under playground equipment. A motion to purchase the wood chips was made by Bruce Harter, seconded by Al Favro and carried.The Supervisor presented the monthly financial report. A motion to accept the report was made by Cheryl Siple, seconded by Al Favro and carried.Dates of Significance:July 15 7:00 PM Republican caucusA motion to adjourn was made by Al Favro, seconded by Cheryl Siple and carried at 9:10 PM.
July 20 9:00 AM Richmond Recreation in the Park
July 21 5:30 PM Networking sponsored by the WOLCDC
Aug 10 7:30 PM Town Board meeting
Respectfully submitted
Patricia Sanford
Deputy Town Clerk
Town of Bristol
Regular Meeting
June 8, 2009
Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Benjamin Bruce, from the Attorney General's Office. He spoke of the services his office offers. He gave tips for protecting you from becoming a victim of identity theft. His office offers to provide speakers to different organizations on various topics. The number for the regional office is 327-3220.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept the minutes of the May 11th meeting.
A motion was made by Tom Stevens and seconded by Al Favro and carried to pay the following bills:General Abstract 6 Vouchers 147-178 $12,552.74Old Business- The Supervisor reported that $380 was the revenue from the bulk water station for the month of May.
Highway Abstract 6 Vouchers 1092-1101 $74,817.37
Robert Stryker, Chairman of the Planning Board submitted his report. They had an informational meeting on a minor subdivision submitted by Don Green from the previous month. They will be holding a workshop next week to continue working on updating the zoning. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept his report.
Tom Stevens gave an updated report on Fun Day. Everything seems to be progressing on schedule for June 14th.
Pete Wojtas, Code Enforcement Officer, submitted his monthly report. Two certificates of occupancy and two certificates of compliance were issued. The Zoning Board of Appeals approved an application for a Special Use Permit for a cabin, on Silvernail Road. Inspections were done on the three Junkyards. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his report.
Kris Herrgesell, Highway Superintendent, submitted his monthly report. A copy is on file with the Town Clerk. The highway department has been helping in hauling stone for the Towns of Canadice, East and West Bloomfield for their oiling and stoning jobs. A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept her report.
A motion was made by Al Favro and seconded by Tom Stevens and carried to declare the computer (PC Serial #001612N) as surplus and dispose of it properly.
A motion was made by Al Favro and seconded by Bruce Harter and carried to amend Snow & Ice Agreement for 2008/09 with the NYS DOT, due to the severity of the winter. The adjustment in the amount of the payment will be $12,116.57.
Larsen Engineers will be sponsoring a Webinar on June 18th for the NYS Energy Program for grant funding. Tom Stevens volunteered to attend this program.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept the Supervisor's financial report for May 2009.
A motion was made by Al Favro and seconded by Tom Stevens and carried to accept the Town Justice's report for April 2009.
The Supervisor advised the Board that he sent e-mails to Senator Volker and Assemblymen Errigo and Kolb in opposition of the consolidation of local governments.
The Supervisor advised the Board that he has received the annual drinking water quality report.
The Supervisor advised the Board that he has received notification from the Bishop Sheen Housing program that there are funds available for low-income families for home repairs.
Dates of significance:June 14 Noon til 4:00 PM Fun DayKris Herrgesell has been contacted by Lyle Jenks from the Evergreen Cemetery Association to ask if the Town could donate some loads of gravel in the cemetery to correct a water drainage problem. The Board stated that this could not be done because this was private property and could not get involved.
July 3 Town Hall closed
July 13 7:30 PM Town Board meeting
A motion was made by Al Favro and seconded by Cheryl Siple to adjourn the meeting at 9:10 PM.
Respectfully submitted,
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
May 11, 2009
Present:Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Mike Midlay, Superintendent of Bloomfield Central School. He presented and discussed the proposed 2010 school budget. The vote on the budget will be May 19th.
A motion was made by Cheryl Siple and seconded by Al Favro and carried to approve the minutes of the April 13th meeting as presented.
A motion was made by Al Favro and seconded by Tom Stevens and carried to make the following budget transfer: From A599 Appropriated Fund Balance to A7110.400R Buildings Eqpt. for $800.00 transfer for Park Reserve (A232P) to Parks Cont.
A motion was made by Tom Stevens and seconded by Al Favro and carried to pay the following bills:General Abstract 5 Vouchers 120-146 $12,374.43A motion was made by Cheryl Siple and seconded by Al Favro and carried to adjourn into Executive Session to discuss pending litigation at 8:00 PM. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to adjourn the Executive Session at 8:10 PM and reconvene the regular meeting.
Highway Abstract 5 Vouchers 1079-1091 $14,339.01
Old Business -
The necessary paperwork in regards to Section 41j of the Retirement and Social Security Law has been filed and received by the NYS Retirement System.
The bulk water station took in $150.00 in fees during the month of April.
Bob Stryker, Chairman of the Planning Board submitted his monthly report. A minor subdivision for Don Green was approved. Work is continuing on updating the Zoning Code. A motion was made by Bruce Harter and seconded by Al Favro and carried to accept his report.
Pete Wojtas, Code Enforcement Officer, submitted his monthly report. A copy of his report is on file with the Town Clerk. Inspections were done on Doug Mossbrook's new and old facilities. The State will not be funding the cost for the new Codes books. The towns will have to fund the costs themselves. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept his report.
Kris Herrgesell, Highway Supt. submitted his monthly report. A copy is on file with the Town Clerk. Items taken to the Palmyra auction totaled $5,840 minus the commission netted $5,256.00 for the Town. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report.
The Town Clerk submitted her monthly report. She informed the Town Board of the new fees for hunting and fishing licenses to be charged for the 2010 season. Most licenses increase from $5.00 to $10.00. The age requirement for a senior license has been increased from 65 to 70. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept her report.
A request has been received from Camp Bristol Hills for a "one time" mowing of a steep heavily grassed area. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to authorize the Highway Supt. to mow that area.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to declare the John Deere riding mower (GT 235-18 hp V TWIN) as surplus and dispose of it.
A motion was made by Al Favro and seconded by Cheryl Siple and carried to authorize the Supervisor to expend up to $500.00 from the Park Special Reserve Fund to be used in the repair of the tennis courts.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to authorize the Supervisor to spend up to $300.00 for the purchase of a 22" lawn mower. The monies to purchase the mower are to come from the Park Reserve Fund.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to approve the Supervisor's financial report for April.
A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to accept the Justice Court financial report for March.
The Supervisor provided the Board members with a copy of the Sales Tax distribution report for the first quarter. The County's share was down 5.16% compared to last year's first quarter. The Town's share was down 5.22%.
The Town salary survey for the county was distributed to the Board members for their information.
Dates of Significance-May 12 7:00 PM ZBA meetingA motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn the meeting at 9:20 PM.
May 18 5:30 PM WOLCDC meeting
May 25 Memorial Day-Town Hall closed
June 3 7:00 PM Fun Day committee meeting
June 8 7:30 PM Town Board meeting
June 14 12:00 - 4:00 PM Bristol Fun Day
Respectfully submitted
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
April 13, 2009
Present:Wayne F. Houseman, Alden Favro- absent, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Pat Pavelsky, of the Ontario County Cooperative Extension. She gave a talk on 4-H Camp Bristol Hills. The registration has increased steady over the years. The camp is 78 years old this year. They are very grateful for the support the Town Board and highway department has offered over the years.
A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to accept the minutes of the March 9th meeting as presented.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to make the following transfers:From A599 Approp. Fund Bal to A1620.200BR Bldg. Eqpt. $2,776.20A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to pay the following bills:
Transfer from Buildings Capital Reserve (A232B) to Buildings Equipment
From A599 Approp. Fund Bal to A5132.300BR Garage Bldg. Repair $5,416.80
Transfer from Buildings Capital Reserve (A232B) to Garage Bldgs. Repair
From A599 Approp. Fund Bal. to A1620.100 Bldgs. Personal Service $3,000.00
Transfer from Buildings Capital Reserve (A232B) to Bldgs. Personal ServicesGeneral Abstract 4 Vouchers 85-119 $36,418.47Old Business - The work on the generator has been completed.
Highway Abstract 4 Vouchers 1059-1078 $17,776.70
Planning Board - Minutes of their April 6th meeting were previously given to all Board members. Work is progressing on updating the Zoning laws.
Peter Wojtas - Code Enforcement Officer, submitted his monthly report. He and Deputy CEO Phil Sommer attended the annual FLBOA Conference and received their credits for re-certification. Effective April 6th they began splitting the work schedule. They completed a fire and safety inspection at Darryl's Automotive on Rt 20A. A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to accept his report.
Special Committees - Fun Day - Tom gave an updated report. There has been two meetings. There will be a theme honoring Flag Day. Baker, Paulsen and Garvey will provide the music. The Bristol Vol. Fire Dept. will be having a chicken barbecue.
Kris Herrgesell, Highway Supt. submitted his monthly report. A copy is on file with the Town Clerk. Three bids were received for the purchase of a tractor and mower attachments.O'Hara Machinery - 2009 $64,950.00A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the low bid of Lakeland Equipment for a 2009 mower and attachments for $59,487.52.
Lakeland Equipment - 2008 $62,479.97
Lakeland Equipment - 2009 $59,487.52
Kris received notification from the NYS DOT on the CHIPS budget proposal for this year. There will be no change from last year's allotment of $89,177.00 A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to accept his report.
The Town Clerk submitted her report. Total taxes collected this year was $1,570,140.61 on 1,352 parcels of property. Uncollected taxes turned over to the Treasurer was $176,645.21. The interest earned from the bank was down about 1/3 of what it was last year. A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept her report.
Town Justice Catherine McGuire has appointed Sara Ann Santee as Clerk, PT to assist her during Court hours.
A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to authorize the Code Enforcement Officer and his Deputy to share the position where each one works approximately 30 hours per pay period at a rate of $19.37 per hour.
The Supervisor was advised by the NYS Employees Retirement System that the required resolution to adopt Section 41(j) (for the allowance of unused sick leave credit), which the Town originally adopted in 1995, was never received by their office. Therefore the Town must pass another resolution to adopt this plan. At a meeting of the Town Board of the Town of Bristol held at 6740 County Road 32 Canandaigua, New York, on April 13, 2009, Thomas Stevens offered the following resolution:"BE IT RESOLVED; that the Town Board of the Town Board of the Town of Bristol does hereby elect to provide the additional pension benefits of Section 41(j) of the Retirement and Social Security Law, as presently or hereafter amended.All Board members present at such meeting voted in favor of the above resolution.
"BE IT FURTHER RESOLVED: that the effective date of such shall be the twentieth day of April 2009.
The Bristol Volunteer Fire Dept. needs to make an amendment to their certificate of incorporation under Section 803 of the not-for-profit corporation law. This requires the approval of the governing Town Board. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to approve such amendment upon the approval and review of our Town Attorney, William Kenyon.
The Supervisor submitted a resolution to establish a program to reduce diesel fuel emissions. After some discussion, the Board took no action at this time.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to accept the Supervisor's financial reports for February and March.
The Town Justice's court disbursements report for February was given to Board members.
Dates of significanceApr 19 7:30 AM Genesee Valley Cycling Club raceA motion was made by Cheryl Siple and seconded by Tom Stevens and carried to adjourn into Executive Session at 9:15 pm to discussion pending litigation.
Apr 29 7:00 PM Bristol Fun Day committee meeting
May 4 7:00 PM Planning Board meeting
May 11 7:30 PM Town Board meeting
A motion was made by Bruce Harter and seconded by Tom Stevens and carried to adjourn the Executive Session at 9:35 pm and reconvene into regular session.
A motion was made by Cheryl Siple and seconded by Bruce Harter and carried to adjourn the meeting at 9:35 pm.
Respectfully submitted
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
March 9, 2009
Present:Wayne F. Houseman, Alden Favro-Absent, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller
The Supervisor called the meeting to order at 7:30 PM. There was no one present who wished privilege of the floor.
A motion was made by Bruce Harter and seconded by Cheryl Siple and carried to accept the February 9, 2009 minutes as presented.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to pay the following bills:General Abstract 3 Vouchers 58-84 $15,124.85Old Business - Canandaigua Carpet began sanding and refinishing the floor in the Town Hall over the weekend. They will be returning on Tuesday night to apply the third coat sealer. Brian Malotte has finished the enclosed structure in the highway building for the generator. The final electrical work still must be completed.
Highway Abstract 3 Vouchers 1038-1058 $60,032.50
Internal audit of financial records - The records of the Supervisor, Town Clerk and Town Justice were made available and found to be in proper order. The annual financial report for 2008 has been completed and filed with the State Comptroller.
Planning Board - Report was given by Code Enforcement Officer, Pete Wojtas. They held their meeting on February 2nd. A minor subdivision for Richard Rogers on Vincent Hill Road was approved. They are continuing to work on the Zoning book. They are having another meeting this week. Thomas Harvey from the Ontario County Planning Department conducted a workshop on March 2nd.
Pete Wojtas, Code Enforcement Officer, submitted his monthly report. A Certificate of Occupancy has been issued to Fungus Creek. He and the Fire Marshall, Phil Sommer, will return next week to the facility to check on a couple of concerns they had. He attended the Ontario County CEO'S bi-monthly meeting. He is continuing to make digital copies of house plans. A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to accept his report.
Kris Herrgesell, Highway Superintendent, submitted his monthly report. A copy is on file with the Town Clerk. A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to authorize him to advertise for bids for a tractor and mower. Bids to be opened April 6, 2009. The Supervisor reported that he has submitted a proposal under the American Recovery and Reinvestment Act to receive funding for road construction on South Hill Road at an estimated cost of $2,000,000. A motion was made by Bruce Harter and seconded by Cheryl Siple and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Tom Stevens and seconded by Bruce Harter to accept her report.
The Supervisor acknowledged that the appointment of David Parsons as MEO- PT has been approved.
A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to allow the Supervisor to sign a contract with Paulsen, Baker and Garvey for Bristol Fun Day on June 14th.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to approve the Supervisor's financial report for the month of January 2009.
A copy of the Town Justice's financial report for January was given to the Board members. The Board asked for a copy of the codes for the cases to be provided by the Justice.
A summary of the WOLCDC Director's activities was given to the Board members.
A report of the Association of Towns resolutions passed was given to all Board members for their information.
Dates of SignificanceMar 8 Daylight Savings Time beginsA motion was made by Cheryl Siple and seconded by Bruce Harter and carried to adjourn into Executive Session to consider pending litigation at 8:40 PM.
Mar 11 7:30 PM County Planning Board meeting
Mar 14 6:00 PM Fire Dept Banquet
Mar 23 4:30 PM WOLCDC -networking with area businesses
Apr 7 5:00 PM Canandaigua Watershed meeting
Apr 10 Town Hall closed- Good Friday
Apr 13 7:30 PM Town Board meeting
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to adjourn the Executive Session at 9:15 PM. and return into regular session.
A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to adjourn the meeting at 9:15 PM.
Respectfully submitted
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
February 9, 2009
Present:Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple -absent, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. There was no one present who wished privilege of the floor.
A motion was made by Tom Stevens and seconded by Al Favro and carried to accept the minutes of the January 12th meeting as presented.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to pay the following bills:General Abstract 2 Vouchers 25-57 $47,537.64Old Business- The Supervisor gave an updated report on the proposed extension of the water district on Rt 64 south to the South Bristol Townline. There were 64 letters that were mailed out to property owner, 30 replies were received back. Of those, 19 were not in favor of pursuing the extension and 11 were in favor of extending. At this time, the Supervisor recommended to the Board not to proceed any further with this issue.
Highway Abstract 2 Vouchers 1013-1037 $62,946.77
Bulk Water Facility Capital Project Voucher 1 $ 3,582.50
Bristol Vol. Fire Dept.Voucher1 $158,300.00
Robert Stryker, Chairman of the Planning Board submitted his monthly report. A minor subdivision was approved on Vincent Hill Road. The newly purchased power system was very useful at their meeting. They had an open discussion on land use conflicts that have occurred in Ontario County that involved well water concerns. There will be a workshop meeting on February 23rd. On March 2nd, there will be a training session sponsored by Ontario county Planning here at our Town Hall. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept his report.
Peter Wojtas, Code Enforcement Officer, submitted his monthly report. He has started to make digital copies of drawings and house plans in his office with the SDG program purchased with the towns of East Bloomfield, Canandaigua and Bristol. He was asked to cover the town of West Bloomfield for 3 days while their Code Officer was out of town. A copy of his report is on file with the Town Clerk. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept his report.
Kris Herrgesell, Highway Superintendent, submitted his monthly report. Snow removal for the month of January exceeded December by 129 hours. A copy of his report is on file with the Town Clerk. He advised the Board that he will be hiring David Parsons as a part time MEO as needed. A motion was made by Tom Stevens and seconded by Al Favro and carried to accept his report.
The Town Clerk submitted her monthly report. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept her report.
The Supervisor advised the Board that he has received notification from custodial worker, Gloria Miles, that she will be retiring effective March 31st after serving for 10 years.
A motion was made by Tom Stevens and seconded by Al Favro and carried to appoint Thomas Neary of 6443 Montanye Road, to the Ontario County Planning Board as the Town of Bristol's representative. He will be filling the unexpired term of Grace Simonds. The term will expire on December 31, 2009.
The Supervisor advised the Board members that the financial records of the Supervisor, Town Clerk and Justice will be available for their inspection and auditing purposes.
The Supervisor advised the Board that there were three quotes received for the purpose of sanding and refinishing the wood floors at the Town Hall. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept the lowest quote from Canandaigua Carpets of $2.096.08 for the job.
A motion was made by Bruce Harter and seconded by Al Favro and carried to hire Brian Malotte to construct an enclosure for a generator within the highway garage. The labor costs are not to exceed $1,200.00.
A motion was made by Tom Stevens and seconded by Bruce Harter and carried to authorize the Supervisor, Town Clerk, Town Justice and Highway Superintendent sign the Official Undertaking of Municipal Officers.
A motion was made by Bruce Harter and seconded by Al Favro and carried to accept the financial monthly report of the Supervisor for December.
The Supervisor distributed to the Board members an annual budget summary report for 2008.
The Supervisor distributed to the Board members the 4th quarter sales tax comparison sheet. The Town's share was down 10.2357% from last year.
The Town Justice submitted her December Court fund report of revenues.
A reminder was given to Board members to file their disclosure statement with the Town Clerk.
Dates of significanceFeb 10 7:30 PM ZBA meetingA motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn into Executive Session to consider pending litigation at 8:40 PM.
Mar 6 11:30 AM WOLCDC meeting
Mar 9 7:30 PM Town Board meeting
A motion was made by Bruce Harter and seconded by Tom Stevens and carried to adjourn the Executive Session at 9:15 PM. and return into regular session.
A motion was made by Tom Stevens and seconded by Al Favro and carried to adjourn the meeting at 9:15 PM.
Respectfully submitted
Sharon Miller
Town Clerk
Town of Bristol
Regular Meeting
January 12, 2009
Present: Wayne F. Houseman, Alden Favro, Bruce Harter, Cheryl Siple, Thomas Stevens, Kris Herrgesell, Sharon Miller, William Kenyon, Atty
The Supervisor called the meeting to order at 7:30 PM. Privilege of the floor was given to Tom Stevens. He discussed the soccer tournament to be held on June 6. After some discussion, he said he would talk to the sponsors of the event and discourage the sale of beer.
There was no one else who wished privilege of the floor.
A motion was made by Al Favro and seconded by Bruce Harter and carried to accept the minutes of the December 29, 2008 and January 6, 2009 meetings.
A motion was made by Tom Stevens and seconded by Al Favro and carried to pay the following bills:General Abstract 1 vouchers 1-24 $19,397.30Old Business- The Supervisor informed the Board members that letters of interest for the proposed water district extension towards South Bristol along Rt 64 have been mailed out to those property owners.
Highway Abstract 1 vouchers 1001-1012 $40,132.43
Planning Board- Chairman Robert Stryker gave his report. At their meeting they had applications for two minor subdivisions. They are continuing to work on the zoning ordinance. A motion was made by Al Favro and seconded by Cheryl Siple and carried to accept his report.
Zoning/Building- Code Enforcement Officer Pete Wojtas submitted his report for December and his annual report. He will be contacting the owner of an unsafe barn condition on Rt 64 within the next couple of days. A motion was made by Cheryl Siple and seconded by Bruce Harter to accept his report.
Highway- Highway Superintendent Kris Herrgesell submitted his monthly report. He reported that the total number of hours for snow removal for December was 708 compared to 315 hours for November. His detailed report for work performed is on file with the Town Clerk. A motion was made by Cheryl Siple and seconded by Al Favro and carried to accept his report.
Town Clerk- The Town Clerk submitted her monthly report for December and her annual report. Receipts turned over to the Supervisor during 2008 amounted to $30,219.65. A motion was made by Al Favro and seconded by Bruce Harter and carried to accept her report.
A motion was made by Cheryl Siple and seconded by Tom Stevens and carried to create the position of an additional Court Clerk- PT. The Judge will continue to perform the Wednesday-Friday 9am-noon hours, but is requesting a clerk for Thursday evening during Court.
The Supervisor reported that after advertising for a second time for the sale of the old Army truck, only one bid was received. A motion was made by Al Favro and seconded by Tom Stevens and carried to accept the bid of $1,000. from Ricky Ashmead for the Army dump truck.
The Supervisor reported that he received quotes from two individuals interested in refinishing the floors. It was decided to rewrite the specifications for the job and continue to obtain quotes.
The Supervisor has been notified by the Town of East Bloomfield, that they would prefer to extend the contract for sharing services at the transfer station from an annual contract to a 5-year contract. A motion was made by Tom Stevens and seconded by Al Favro and carried to authorize the Supervisor to sign a 5-year contract.
A motion was made by Tom Stevens and seconded by Cheryl Siple and carried to adopt the Integration of National Incident Management System (NIMS) resolution. A copy is attached to these minutes.
The financial report from the Supervisor for December was not available at this time. It will be available at the February meeting.
Town Historian Helen Fox submitted her annual report to the Supervisor where it is available for review.
A copy of the Court receipts for November was given to all Board members. Fees collected for the Town was $445.00.
The annual list of elected and appointed officials was given to Board members.
Disclosure of Interest Statements were given to the Board members to be filed with the Town Clerk in their personnel file.
Copies of the minutes of the WOLCDC meeting held on December 5, 2008 were given to the Board members for their information.
Dates of SignificanceJan 13 7:00 PM ZBA meetingA motion was made by Tom Stevens and seconded by Cheryl Siple and carried to adjourn the meeting at 8:40 PM.
Jan 14 12:20 PM DARE graduation at Naples Central School
Jan 16 10:00 AM Victor Town Hall Open House
Jan 19 Town Hall Closed Martin Luther King Day
Jan 23 11:30 AM WOLCDC meeting
Feb 3 5:00 PM Canandaigua Lake Watershed meeting
Feb 9 7:30 PM Town Board meeting
Respectfully submitted
Sharon Miller
Town Clerk
ORGANIZATIONAL MEETING FOR 2009
BRISTOL TOWN BOARD
JANUARY 6, 2009
ITEM RECOMMENDATIONS 1 Set Night, Place & Time of Meeting 2nd Monday each month, 7:30 PM Bristol Town Hall (attachment #1) 2 Designate Depository for Supervisor, Town Clerk, Town Justice Canandaigua National Bank 3 Designate Official Town Newspaper Canandaigua Messenger
APPOINTMENTS
1 Supervisor Designates Deputy Supervisor Alden Favro 2 Town Clerk Designates Deputy Town Clerk Patricia Sanford 3 Town Board Appoints Budget Officer Wayne F. Houseman 4 Town Board Appoints Bookkeeper Diane Arena 5 Highway Supt. Designates Deputy Superintendent Peter Ross 6 Highway Supt. Designates Bookkeeper Diane Arena 7 Town Board Appoints Deputy Code Enforcement Officer Phillip Sommer 8 Town Board Appoints Chairperson, Planning Board Robert Stryker 9 Town Board Appoints Chairperson, ZBA Steve Knowlton 10 Town Board Appoints Attorney of the Town William R. Kenyon 11 Town Board Appoints Town Engineer Larsen Engineers & MRB 12 Town Board Appoints Town Historian Helen Fox 13 Town Board Appoints Deputy Registrar Patricia Sanford 14 Town Board Appoints Clerk to Town Justice Catherine McGuire 15 Town Board Appoints Fire Marshall Phillip Sommer 16 Town Board Appoints Custodial Worker Gloria Miles & Lee Fletcher 17 Town Board Appoints Transfer Site Custodian Leo Kennerson 18 Town Board Appoints Personnel Secretary (Account Clerk Typist) Sharon Miller 19 Town Board Appoints Secretary to Planning & ZBA Teresa Abbott 20 Town Board Appoints Board of Ethics Representative to the Western Ontario Local Community Development Corporation Thomas Stevens 21 Town Board reappoints to the Board of Ethics (3 year appointment 1/1/09-12/31/11) Robert Green 22 Town Board reappoints to the Zoning Board of Appeals (5 year appointment 1/1/09-12/31/13) Emery J. Warden 23 Town Board reappoints to the Planning Board (5 year appointment 1/1/09-12/31/13) Robert Drayn Jr. 24 Town Board reappoints alternate member to the Planning and Zoning Board of Appeals (1/1/09 - 12/31/09) Teresa Abbott 25 Town Board reappoints Honeoye Lake Watershed Representative (1 year appointment 1/1/09-12/31/09) Alden Favro 26 Town Board reappoints WOLCDC Representatives (1 year appointment 1/1/09-12/31/09) Wayne Houseman
Bruce Harter27 Town Board appoints Town Board Liaison to the Planning and Zoning Board of Appeals (1/1/09-12/31/09) Wayne Houseman 28 Town Board reappoints Canandaigua Watershed Representative (1/1/09-12/31/09) Wayne Houseman 29 Town Board reappoints Highway Planning Committee (1/1/09-12/31/09) Kris Herrgesell
Thomas Stevens30 Town Board reappoints Park Commissioner (1/1/09-12/31/09) Thomas Stevens 32 Town Board appoints Newsletter Editor-in Chief (1/1/09-12/31/09) . 33 Town Board appoints Personnel Committee(1/1/09-12/31/09) Alden Favro
Cheryl Siple
Ad hoc chairman of relevant committee34 Chief Negotiator Wayne Houseman 34 Bristol's NIMS point of contact (1/1/09-12/31/09) Peter Ross
IN 2009 THERE WILL BE 26 PAY PERIODS
SALARIES BI-WEEKLY YEAR-END ANNUAL MAKEUP Town Justice 298.15 +.10 7,752.00 Town Clerk 1526.42 +.08 39,687.00 Personnel Sec (acct clk typist) 144.23 +.02 3,750.00 Highway Superintendent 2,130.65 +.10 55,397.00 Assessor 839.80 +.20 21,835.00 Supervisor 470.76 -.02 12,240.00 Budget Officer 26.42 +.08 687.00 Bookkeeper - Supervisor 412.00 +.00 10,712.00 Bookkeeper - Highway Superintendant 76.84 +.16 1998.00 Code Enforcement Officer 1,061.23 +.02 27,592.00 . QUARTERLY Councilman Stevens & Harter 695.50 2,782.00 Town Attorney (Retainer fee)
(Hourly as necessary)1,960.25
175.007,841.00 . MONTHLY Transfer Site Custodian 340.16 4081.92 . HOURLY RATES PER HOUR ANNUAL Motor Equipment Operator-Class A 21.47 Motor Equipment Operator 21.37 Motor Equipment Operator Part Time-Class A 21.37 Deputy Highway Superintendent 31.57 Clerk to Town Justice Avg. 11 hrs/wk 12.77 up to 7,314.00 Deputy Town Clerk Avg. 300 hrs/yr 10.89 up to 3,270.00 Deputy RMO-(to be assumed by Deputy Town Clerk) Avg. 144 hrs/yr $10.89 up to 1,568.00 Secretary to Planning & ZBA Boards $13.51 up to 7,291.00 Custodian for Town Hall Avg. 7 1/2 hrs/wk 9.04 up to 3,546.00 Laborer for Park, Cemetery $13.06 up to 10,024.00 Code Enforcement Officer $17.16 up to 26,788.00 Deputy Code Enforcement Officer $13.51 up to 1,273.00 Secretary to Union Negotiator 13.51 up to 200.00 . ANNUAL ANNUAL Councilpersons Favro & Siple 2,782.00 Board of Assessment Review 192.00 Fire Marshall 1,199.00 Zoning Board Chairperson $33.83 per meeting plus 293.00 Zoning Board Members $33.83 per meeting Planning Board Chairperson $33.83 per meeting plus 590.00 Planning Board Members $33.83 per meeting Registrar of Vital Statistics 11.00 Health Officer 605.00 Town Historian 828.00 . SPECIAL RATES Town Engineer as needed up to annual rate of 8,500
The following is a definition for a full time employee as it relates to elected officials and employees appointed by the Bristol Town Board and Highway Superintendent:
An employee whose scheduled work week will average at least forty (40) hours per week, during an entire calendar year.
The following is a definition for a part time employee as it relates to elected officials and employees appointed by the Bristol Town Board and/or Highway Superintendent:
An employee whose scheduled work week will average a minimum of twenty (20) hours per week during and a maximum of thirty nine (39) hours per week during an entire calendar year. Seasonal employees and part time employees working less than twenty (20) hours shall not be eligible for benefits.
BENEFITS - TOWN POLICY FOR FULL TIME EMPLOYEES AND ELECTED OFFICIALS,
Health Insurance: Each employee or official appointed or holding office prior to January 1, 2006 shall be offered Blue Choice Select or its equivalent. After January 1, 2006, the employee shall be offered Blue Choice 25 or its equivalent. Full time employees/officials hired/holding office prior to January 1, 1999, shall have their health insurance premiums paid in full. Current fulltime employees/officials hired/holding office after January 1, 1999 and before January 1, 2006 shall contribute 20% of Blue Choice Select or its equivalent. Employees/officials hired/taking office after January 1,2006 shall contribute 20 % of Blue Choice 25 or its equivalent. The employer will match any employee co-payment made under physician services to equal co-payments made under Blue Choice Select.
Holidays: New Years Day, Martin Luther King’s Day, Good Friday, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Friday after Thanksgiving, Christmas, and one (1) Floating Holiday.
Vacation: 10 days after 1 year of service
15 days after 5 years of service
16 days after 7 years of service
17 days after 9 years of service
18 days after 11 years of service
19 days after 13 years of service
20 days after 15 years of service
21 days after 16 years of service
22 days after 17 years of service
23 days after 18 years of service
24 days after 19 years of service
25 days after 20 years of service
Bereavement: An employee who has been continuously employed for at least six (6) months shall be granted bereavement leave not to exceed (1) day, and an employee with at least one full year shall be granted leave, not to exceed three (3) days. Bereavement leave will be granted due to the death of a spouse, mother, father, children, brother, sister, mother and father-in-law, grandchildren, grandparents, grandparents-in-law, brother or sister-in-law, aunt, uncle, niece, nephew or persons living within the household.
Jury Duty: An employee who is required to serve on a jury or as a witness in a court case will be entitled to their regular salary for the necessary period. Employees requesting jury duty leave shall submit to the Supervisor a copy of the Court Order or Subpoena along with any juror or witness fees, or compensation. Employees receiving approved jury duty or court leave will not be required to turn in payments for expense reimbursements paid through the Court system (such as meal and mileage allowances).
Highway Employees: See Union Contract
BENEFITS - PART-TIME EMPLOYEES & PART-TIME ELECTED OFFICIALS
Health Insurance: Blue Choice Select or an equivalent Plan premiums shall be available under a group rate (1/2 rate of a single premium; ¼ rate of a family premium). Eligibility shall be based on an annual salary in excess of $15,000 and others by Town Board resolution.
Vacation: 5 days (20 hours) after 1 year of service
7 ½ days (30 hours) after 5 years of service
8 days (32 hours) after 7 years of service
8 ½ days (34 hours) after 9 years of service
9 days (36 hours) after 11 years of service
9 ½ days (38 hours) after 13 years of service
10 days (40 hours) after 15 years of service
10 ½ days (42 hours) after 16 years of service
11 days (44 hours) after 17 years of service
11 ½ days (46 hours) after 18 years of service
12 days (48 hours) after 19 years of service
12 1/2 days (50 hours) after 20 years of service
All calculations have been based on a 20 hour work week. Part-time employees, approved for more than 20 hours, shall recieve vacation time commensurate to the actual hours worked.
Overtime: No overtime unless authorized by Town Board or Highway Superintendent.
MISCELLANEOUS:
Rules of Order: Call meeting to order, Flag salute, Privilege of the Floor, Reading of minutes if requested by a Board member, Transfers, Payment of Bills, Committee reports, Unfinished Business and New Business.
Agendas: The Supervisor shall within 24 hours preceding any regular scheduled meeting have available the agenda for all Board members.
Vouchers: The Town Clerk shall have available for all Board members all vouchers and corresponding vendor invoices for the purpose of audit at regular scheduled Town Board meetings.
Investment Policy: Pursuant to Section 6F & 11 of the General Municipal Law, Be it hereby resolved that the following policy be adopted:
A - The Supervisor is responsible for making all investments.
B - Funds will be invested in Savings Accounts, either Money Market, Certificates of Deposit or a financial Institution’s equivalent at the highest rate of interest that is available.
C - All funds in excess of the amount insured by F.D.I.C. will be secured by pledges of collateral.
Annual Report: Pursuant to Section 29 10-10-2 of the Town Law, that the Town Board permits the Supervisor to file a copy of the Annual Report of Finances to the State Comptroller by March 1, 2008 and a copy to the Town Clerk instead of the Annual Report due in February and to use the short form of publication in the newspaper.
Claims: Authorize the Supervisor to pay all claims provided that they are submitted on a printed claim form and are certified by the official presenting the claim. Authorize the Supervisor to make payments on bills that come due prior to the monthly audit to obtain discounts granted and/or to avoid late penalties.
Contracts: Authorize the Supervisor to enter into agreements and sign contracts for the Town of Bristol for such organizations as Fire Department, Library, Transfer Site Custodian etc., with the approval of the Town Board.
Mileage: The rate of mileage allowed for all Town Officials provided that prior approval is given will be .585 per mile.
Conferences The Town will pay the reasonable and necessary cost of transportation, tuition or registration fees for conferences, workshops or any other job related educational courses which have been approved by the Town Board. Employees will be expected to present reasonable documentation for which reimbursement is sought.
Business Meetings The Town will pay the reasonable transportation costs for all full and part time employees. The Town will similarly pay a meal allowance of up to eight dollars upon presentation of a receipt for conferences of six hours or more. If the employee expects reimbursement for any related costs, that employee must seek prior approval of the Town Board.
Newsletter: The Town Board will publish an annual, or as needed, municipal newsletter addressing newsworthy items from the various Boards and offices of the Town of Bristol. These offices shall include the Bristol Volunteer Fire Department, Bristol Historical Society, and Bristol Library.
Highway Supt. : Authorize the Highway Superintendent to spend up to $1,500 annually without prior approval from the Town Board for the purchase of tools and other items incidental to the maintenance and operation of the Highway Department.
Inventory: The Highway Superintendent is to take an annual inventory of all tools, equipment, and oil. Logs are to be kept for all repairs on equipment and machinery.
Service Plaque: Any employee of the Town of Bristol who has served the Town for 20 years shall receive a plaque or Certificate of Appreciation for their service.
Purchasing: The Town of Bristol adopt the attached Purchasing Guidelines for 2009.
Bids: The Town of Bristol has the intent to utilize the bids of Ontario County or surrounding counties and the NYS Office of General Services for supplies and service(s).
Petty Cash: Authorize the Supervisor to set up a petty cash fund of $150.00 to be handled by the Town Clerk.
Intermunicipal Agreements: The Town Board may consider an intermunicipal provision or extension of a function, service or facility within or outside of Bristol. If such a recommendation is acceptable to the Town Board, such function, power or duty shall be provided and the means of financing determined.
Motion by Cheryl Siple to approve the above stated recommendations for appointments, salaries, benefits and other authorizations, seconded by Alden Favro.
Submitted to Roll Call Vote:Supervisor Houseman Voted YesA discussion was held on increasing the fee for the rental of the Barend Pavilion in the Town Park. The Supervisor recommended the fee for residents be increased to $35.00 and non residents be increased to $65.00. After some discussion a motion was made by Tom Stevens and seconded by Al Favro and carried not to increase the rental fees. They will remain at the current rate of $25.00 for residents and $50.00 for non residents.
Councilman Favro Voted Yes
Councilman Harter Voted Yes
Councilwoman Siple Voted Yes
Councilman Stevens Voted Yes
Meeting adjourned at 8:25 PM. by a motion of Al Favro, seconded by Bruce Harter, and carried.
Respectfully Submitted,
Sharon Miller, Town Clerk
**IT TAKES NO MORE EFFORT TO PLAN THAN TO WISH.**
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